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Lesser Known Microsoft Office 365 Apps

by | Jan 20, 2025 | blog

Lesser Known Microsoft Office 365 Apps

365

What are some of the lesser known Microsoft / Office 365 Apps? Unfortunately, while many people are familiar with popular Office 365 products like Word, Excel, and PowerPoint, there are a number of lesser-known products. However, many of these hidden gems are included in the 365 suite of applications and can be incredibly useful for both businesses and individuals. So, continue reading to discover more about these powerful (but largely unknown) applications.

Lesser Known App 1: Bookings

To begin with, Bookings is a scheduling tool that allows businesses to manage appointments and bookings with customers. More importantly, it integrates seamlessly with Outlook and can be used to set up appointments, manage schedules, and send automatic reminders to customers.

Lesser Known App 2: Power Automate

Next, a fantastic lesser-known 365 app is Power Automate. This powerful tool is specifically designed to reduce manual work. Power Automate streamlines and optimizes daily, weekly, and monthly recurring tasks. It efficiently automates things like tickets, compliance, reports, and workflows, saving you time and effort.

Common Automations within Power Automate

  • Workflows

  • Alerts

  • Tickets

  • Compliance

  • Reporting and Forecasting

  • Scheduling

  • Inventory management

  • PO approvals

  • Quoting

  • Employee and Customer Onboarding

  • CRM Management

  • Customer Survey’s / NPS management

Lesser Known App 3: Sway

Moving on, we have Sway, a digital storytelling tool. Sway enables you to create interactive reports, presentations, newsletters, and other documents using a variety of built-in templates and design elements. It’s ideal for building engaging content that can be easily shared online or embedded into websites and blogs.

Lesser Known App 4: Forms

Then, there’s Forms—another lesser-known Office 365 app—which allows you to create surveys and quizzes effortlessly. This app is excellent for collecting data from customers, employees, or other stakeholders. You can use Forms to create polls, quizzes, surveys, and more, with results that can be analyzed and exported for deeper insights.

Lesser Known App 5: Delve

Additionally, Delve is a great tool that helps you discover and organize information from across Office 365. This includes content such as emails, documents, and conversations. By leveraging machine learning, Delve surfaces relevant content and connections—helping you stay organized and informed.

Lesser Known App 6: Stream

Furthermore, we have Stream. Stream allows you to create, manage, and share videos for your business with ease. Since it’s fully integrated into Microsoft 365, it significantly enhances your ability to collaborate and communicate through video content.

Other Great (lesser known) Applications

Kaizala: Kaizala is a messaging app for groups and organizations that enables users to communicate and collaborate in real-time.

Lists: Lists is a tool in Microsoft Teams that allows users to create and share lists, set reminders, and assign tasks.


People: People is a directory of contact information for individuals within an organization.


Planner: Planner is a task and project management tool that helps users organize and prioritize work, assign tasks to team members, and track progress.


Power Apps: Power Apps is a low-code platform for building custom business applications.


Project: Project is a project management tool that helps users plan, track, and deliver projects.


To Do: To Do is a task management app that helps users organize and prioritize their tasks and to-do lists.


Yammer: Yammer is an enterprise social networking platform that enables employees to connect and collaborate across departments and locations.


Envoy: Envoy is a tool for managing visitor registration and check-in processes at facilities and offices.


Azure ActiveAuth: Azure ActiveAuth is an authentication service that enables users to securely sign in to Azure services using a single set of credentials.

Wrapping Up

So, these are just a few examples of the lesser-known Office 365 products that can significantly help businesses and individuals improve productivity and streamline their workflows. Whether you need a tool for creating interactive content, gathering feedback, managing appointments, or organizing important information, Office 365 offers a wide range of apps that can meet your needs. Clearly, these lesser-known but highly valuable products deserve a closer look for anyone seeking to optimize their daily tasks.

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Finally, Learn more from our articles on Windows vs. Office Licensing, Popular 365 Apps, and 365 License Types. Consider reaching out to one of our business technology consultants. You can contact CTS Companies here, or simply search for IT Services in Michigan.